Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as a Personal Assistant. The Personal Assistant will provide administrative support to an Executive and assist with various tasks to ensure smooth operations. This is a full-time position based in our office.
Responsibilities:
- Acting as first point of contact for employer when necessary.
- Phone Call-Answering and directing calls via various platforms.
- Calendars Management - Help with daily time management.
- Meetings-Scheduling and arranging (Zoom, Teams, Dial Pad meetings).
- Correspondence-Reading and writing correspondence in mail or email form and address accordingly.
- Clients-Coordinate with clients on information needed for multiple entities including CPA Firm, Bookkeeping Company and others when needed.
- Travel arrangements, Managing travel arrangements and itinerary on behalf of employer.
- Database-Maintain Databases and systems for client information.
- Prepare and edit documents, presentations, and reports.
- Utilize software such as Outlook Calendar and DocuSign for scheduling and document management.
- Documents-Devise and maintain office filing system, scanning.
- Notes- Transcribing meeting notes, dictations and recording messages for employer and adding to client accounts as needed.
- Mailing-Fed Ex drop offs when needed.
- Liaising-With other staff when needed.
- Errands-Run errands when needed.
- Conduct research on behalf of the Employer.
- Expenses-Collate and file the managers business expenses and travel expenses.
- Reports-Preparing reports and distributing when needed.
Requirements:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent written and verbal communication skills
- Attention to detail and accuracy in all work
- Ability to maintain confidentiality and handle sensitive information with discretion
- Excel and may involve very light Bookkeeping duties.
We offer competitive compensation based on experience. This is a full-time position with regular office hours.
If you are a highly motivated individual with excellent organizational skills and a passion for providing top-notch administrative support, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience.
Job Type: Full-time
Pay: $19.32 - $23.27 per hour
Expected hours: 40 per week
Benefits:
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person